Executive Production Admin

You are driven to:

1. Order Sheet & ERP System Management
   • Oversee and manage the order sheet, ensuring timely updates and accuracy.
   • Approve new item additions and address any issues, including expected cuts for problematic items.
   • Coordinate with the warehouse to resolve material-related concerns on the order sheet.
   • Ensure accurate and efficient use of the ERP system for Customer Orders, Production Job Orders, and related production activities.
2. Documentation & Compliance
   • Ensure all fulfilment documents, including GRNs, Order Sheets, Frozen Order Sheets, and Frozen GRNs, are collected, reviewed, and properly stored.
   • Maintain a systematic filing system for key documents such as Productivity Reports, Disposal Reports, and other administrative records.
   • Ensure compliance with company policies and industry standards in documentation management.
3. Communication & Coordination
   • Act as the key liaison between production, logistics, and supply chain teams, ensuring seamless coordination.
   • Notify relevant teams when orders are completed and facilitate necessary follow-ups.
   • Oversee the preparation of Special-Order Delivery Notes and collaborate with HR for any required actions.
   • Provide timely updates to stakeholders on production schedules and order fulfillment.
4. Data Management & Reporting
   • Ensure production data is accurately updated on the production use tablet.
   • Analyze and maintain production and order data, including the Productivity Report, Disposal Report, R&D Summary, and monthly Stock Count Sheet.
   • Conduct data analysis to provide insights for improving production efficiency and cost-effectiveness.
5. Administrative & Support
   • Ensure all documentation is systematically organized and accessible for audits or reference.
   • Assist in other administrative and clerical tasks to support production operations.
   • Train and guide junior staff on best practices in production administration.